March 05, 2013 08:05 AM EST
NOTICE TO CONTRACTORS:
If Surety 2000 is not operational MassDOT has setup an email address to receive the bid bond information. A bidder must scan and email the bid bond as well as any other related documentation to MassDOTBidBonds@dot.state.ma.us. The bidder chooses the checkbox that says "Pay by certified check / submitted paper bond" to allow the bid to be submitted.
|Notice to MassDOT Highway Division Contractors|
This is to advise contractors that on July 15, 2012, the Department of Conservation and Recreation (DCR) began using the MassDOT - Highway Division (MassDOT) Prequalification of Contractors. Accordingly, DCR no longer prequalifies contractors separately.
Effective July 18, 2012, the Prequalification Committee meets each Wednesday at 8:30 A.M.. The deadline to submit waivers to be considered for each meeting is the previous Friday at 3:00 P.M.!
The deadline to submit a completed application is 14 days before your company intends to bid on a project or address certification expiration.
Contractor meetings will be held on Wednesdays from 10:00 A.M. to 10:30 A.M. as requested.
Please refer to the MassDOT Highway Division's Prequalification website for new and updated prequalification documentation and procedures.
Bidders need to apply for a Digital ID at least 14 days prior to a bid opening if they want to submit a bid through Bid Express.
As of April 1, 2011 the MassDOT Highway Division has implemented the use of Bid Express for receiving bids on all projects bid in accordance with MGL Ch. 30 §39M and Ch 149 § 44 A through J. MassDOT will no longer accept hard copies of bids on any projects after this date.
In order to become an official bidder on a project a contractor must satisfy the requirements of prequalification under MGL Ch. 29 § 8B.
Please contact our customer support team at firstname.lastname@example.org if you need assistance with installing Expedite Bid, creating a Digital ID, or if you have any other questions about the Online Bidding process. Most answers can be found in our FAQ below.
|Frequently Asked Questions|
|Will MassDOT continue to offer plan CD’s?||Yes. MassDOT will still make plans available via CD. Bid Express does offer the ability for bidders to download plans from their website for a monthly fee, but MassDOT will not be taking advantage of that service at this time. Therefore, it is recommended that bidders do not purchase this additional service when they setup their accounts unless they are bidding with other states that use this option.|
|How will MassDOT know who the authorized bidders are at my company to setup our Digital ID?||Part of the process to allow a company to submit bids online includes the creation of a Digital ID. In order to obtain a Digital ID, each company must provide the name(s) of their authorized bidders in a letter addressed to: |
MassDOT Bid Document
MassDOT, Highway Division
10 Park Plaza, Room 6261
Boston, MA 02116
The letter must be on company letterhead and needs to be signed by a company officer. This information will be filed and recorded in order to facilitate the Digital ID activation. You can also scan and email this letter to MassDOT at email@example.com
|When setting up my Digital ID, I am asked for my Bidder ID. What should I enter?||Enter your Massachusetts Vendor Code, commonly referred to as your VC number. If you do not have a Vendor Code, please contact the MassDOT Highway Division Prequalification Office.|
|How will information on DBE goals be submitted?||MassDOT will maintain the same process of collecting this information from the apparent low bidder within 3 business days after the bid opening.|
|How will the online bid bond verification work?||Bidders have two options for this process. MassDOT has setup an email address to receive the bid bond information. A bidder must scan and email the bid bond as well as any other related documentation to MassDOTBidBonds@dot.state.ma.us. The second option is in Expedite Bid. The bidder chooses the checkbox that says "Pay by certified check / submitted paper bond" to allow the bid to be submitted. Expedite Bid has an electronic Bid Bond verification process built into it. If the bidder's Bonding company has a partnership with one of the Expedite bond verification partners (Surety2000 and SurePath), the bidder can use either of those services.|
|What happens when MassDOT postpones or expedites bid opening date? How will I know?||If a bidder selects the email notifications option on the Bid Express website, they will receive emails for a number of actions by the agency, including file uploads, amendments, and postponed or expedited bid opening dates. When a bid opening date is postponed or expedited, bidders will need to download an amendment file with the new date and resubmit their bid. Existing bids that were submitted before the bid opening date was postponed or expedited will not be accepted.|
|Will MassDOT continue to publish the item quantity total?||While Expedite does not total up the items at the bottom of the screen, this number will still be published on the plan CD’s for verification.|